Welcome to the Valley Gateway Council of PTAs!

If you are a new officer, check out the latest edition of 31st District's Valley Views.

You can find other resources on our "Leader Resources" Tab.

Council Meetings are held at various unit schools on the 4th Monday of every month, unless otherwise noted on the calendar below. The calendar takes into account holidays, vacations, and the end of the school year.  

All meetings begin at 6:30 p.m.

 
PLEASE MAKE NOTE OF THE FOLLOWING DATES! It is VERY IMPORTANT that 2 representatives from your unit attends these meetings. Feel free to bring other board members with you - there's lot of information to share and learn! 

 
2020-2021 MEETING DATES

September 21 –  (3rd Monday) – Via Zoom

October 26 – Via Zoom
November 30 (5th Monday) – Via Zoom
December – no meeting
January 25
February 22
March 22
April 26
May 24

MEETING AGENDA OUTLINES

 

SEPTEMBER

Agenda Includes: Reflections, Planning your year, Q&A
 

FOR MEETING:

  • Complete an online President's Report  
  • Complete an online Annual Unit Financial Check-In
  • Bring any of thse you have completed:
    • Signed copy of budget for 2020-2021 approved by board and association.

    • End-Year Audit for fiscal year 19-20 adopted by association

    • End-Year Financial Statement 7-1-19 to 6-30-20 approved by association.

    • A Treasurer's report that shows a period from 7/1/20 to some later date.

  • BRING CHECK(S) for the following:

    • Remittance check for cash/check memberships if you have any  made out to "Valley Gateway Council" along with a Unit Remittance Form.  You should be forwarding $6.25 per membership!
      (
      http://downloads.capta.org/toolkit/forms/UnitRemittanceForm.pdf)  
      [Units need at least 30 total members (online,cash/check) for "Ready, set, remit" award]
    • Remittance check(s) for
      • Council assessment fee of $40
      • District assessment of $60
      • Insurance premium of $258.
      • This can be in one check for $358 or several checks (whatever your preference) made out to "Valley Gateway Council" along with a Unit Remittance Form
OCTOBER
 
Agenda Includes: Reflections Gala, Taxes, Q&A
 
  • Be sure to bring any membership remittances and pay any overdue assessments, insurance. Checks made out to "Valley Gateway Council" along with a Unit Remittance Form.
    (
    http://downloads.capta.org/toolkit/forms/UnitRemittanceForm.pdf)
  • If you didn't do it last month, bring copies of End-Year Audit, End-Year Financial Statement approved by association! And if you have it a signed copy of budget for 2020-21 approved by board and association.
  • Treasurer's report.
  • Complete an online President's Report.
NOVEMBER 
 
Agenda Includes: Audit, Workers' Comp Form, Nominating Committees/planning for your election, Q&A!
 
  • Be sure to bring any membership remittances and pay any overdue assessments, insurance. Checks made out to "Valley Gateway Council" along with a Unit Remittance Form(http://downloads.capta.org/toolkit/forms/UnitRemittanceForm.pdf)
  • If you didn't do it last month, bring copies of End-Year Audit, End-Year Financial Statement approved by association! And if you have it a signed copy of budget approved by board and association.
  • Be sure to bring a copy of your taxes or copy of extension!
  • Be sure to turn in Workers' Comp Form (due Jan. 10th) or you will have to mail it because we won't have another interim meeting!
  • Treasurer's Report
  • Complete an online President's Report
JANUARY
 
Agenda Includes:  Discuss Unit nominating committee/elections; Unit compliance tracker; Q&A!
 
  • Be sure to bring any membership remittances and pay any overdue assessments, insurance. Checks made out to "Valley Gateway Council" along with a Unit Remittance Form.  (http://downloads.capta.org/toolkit/forms/UnitRemittanceForm.pdf)
  • If you have not yet provided, bring copies of End-Year Audit, End-Year Financial Statement approved by association! And if you have it a signed copy of budget approved by board and association.
  • Be sure to bring a copy of your taxes or copy of extension!
  • Be sure to turn in Workers' Comp Form (they were due Jan. 10th)
  • Treasurer's Report
  • Complete an online President's Report
FEBRUARY
 
Agenda Includes: Unit Elections; Spring Membership Drives; Q&A!
 
  • Be sure to bring any membership remittances and copies of any other forms that are overdue! 
  • Start thinking about applying for awards, teacher/volunteer appreciation, and preparing for Historian Report
  • Treasurer's Report
  • Complete an online President's Report
MARCH
 
Agenda Includes: Awards dinner & Convention, Q&A!
 
  • Be sure to bring any membership remittances and copies of any other forms that are overdue! 
  • Turn in Historian Reports
  • Treasurer's Report
  • Complete an online President's Report
APRIL
 
Agenda Includes: Awards dinner & Convention; Transitioning new boards; Working on a proposed unit budget /calendar of programs & fundraisers; Q&A!
 
  • Be sure to bring any membership remittances and copies of any other forms that are overdue! 
  • Treasurer's Report
  • Complete an online President's Report
  • Be sure to turn in New Officer Contact Lists
MAY
 
Agenda Includes: Report from Convention; VGC Proposed budget; VGC Proposed programs ; Training new officers; End-year Audit; Make the most of the summer; Q&A!
 
  • Be sure to bring any FINAL membership remittances and copies of any other forms that are due, including New Officer Lists!
  • Treasurer's Report
  • Complete an online President's Report
  • Be sure to turn in New Officer Contact Lists

August

Agenda Includes: Treasurer timeline, preliminary board training, district training opportunities, Treasurer report, end year report and budget for VGC, upcoming events, and more!

TOTEM: Please finish setting up TOTEM online membership system! It’s just five easy steps and can take less than 10 minutes.  

If you are starting to plan your year (and your should be) you can visit THIS SITE to check on your events that you have submitted to LAUSD for approval. Make sure you get those forms into 31st District Office for approval before you send them into LAUSD!
 
Other things for Units to be working on right now:
  • Change the singers on your bank account(s).
  • Review your Bylaws. Your Unit’s Bylaws are like a constitution – it’s the controlling governing document. 
  • Know who is going to prepare certain documents that will be needed soon. Once the fiscal year ends on June 30, there are several documents that can be prepared.
    • End-of-Year audit 
    • Tax Returns are November 15.  More info to come.
    • Annual Financial Report
    • Budget for the upcoming year
  • Complete a monthly President's Report and bring it with you or email it back.